Join the Buyer's Circle
Your Next Meeting, Perfectly Matched
Discover the ultimate connection program for busy professionals. The Buyer’s Circle, our Hosted Buyer Program pairs you with top hotels, CVBs, airlines, and more. Enjoy curated one-on-one meetings, exclusive networking, and impactful educational sessions. Elevate your planning game—apply now to experience seamless partnerships and exceptional results!
What is a Hosted Buyer?
Hosted buyers are individuals actively sourcing hotels and other event suppliers to support programs for their organizations. All attendees must complete an application to ensure the perfect balance of buyers and vendors at each event. Once approved, hosted buyers receive round-trip airfare or a transportation allowance (depending on the event and company policy), hotel accommodations, and access to complimentary activities in the host destination.
Meeting the eligibility criteria allows you to apply for any of our hosted buyer programs. Please note that each event requires a separate application to maintain our tailored approach and ensure the highest-quality experience for all participants.
Join us to connect with leading suppliers, experience immersive networking, and discover new opportunities in destinations designed to inspire your next program!
Elite Planner Collective Program FAQs
What are the eligibility requirements to attend as a hosted buyer?
To qualify, you must meet the following criteria:
- Have an active sourcing RFP with Conference Innovations or have a recently signed contract with Conference Innovations
- Average a minimum of 100 total room nights per program.
- Be actively sourcing and planning to sign a contract within the next 2–6 months.
- Book nationally, internationally, or in the region where the event is held.
What is expected of hosted buyers during an event?
Hosted buyers are required to:
- Attend with an active RFP ready to be sourced or signed.
- Be prepared to conduct business and honor all scheduled meetings with suppliers.
- Stay for the entire event schedule.
How are meetings with suppliers arranged?
Approximately two weeks before the event, you’ll gain access to the event portal to request appointments with your preferred CVBs, hotels, resorts, and other suppliers. Our team will finalize your agenda and share your appointment schedule before your arrival.
Why is an application required?
Each event is designed to connect planners with specific suppliers based on the event’s location or focus. A new application ensures we understand how the event aligns with your needs. For instance, you may qualify for our Southwest Event if you plan meetings in Phoenix, but not for Incentive Meetings if you only organize conventions.
How do I apply?
Complete the form below to be considered for an invite. If selected, you’ll be notified when an event matching your preferences is available and asked to complete a detailed application.
When will I receive a response to my application?
Applications are typically reviewed within two weeks. A team member may contact you with additional questions.
How do I refer a colleague?
Share the link to this page and ask your colleague to include your name in the “Referred By” field on their application. Please note, we typically allow only one planner per organization per event, so referrals should be for colleagues booking separate business.
Can I apply to multiple hosted buyer events?
Yes, as long as you meet the criteria for each event. However, each program requires a separate application.