Revolutionize Your Event Planning with Event Alchemē

Experience unparalleled efficiency, enhanced visibility, and seamless collaboration with our cutting-edge event management solution.

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Customizable Portals

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Streamlined Processes

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Collaborative Tools

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A Unified Control Hub

What is Event Alchemē?

Event Alchemē functions as a dynamic control center that brings every part of your event planning into one organized, accessible space.

Centralized systems help keep teams, vendors, and stakeholders aligned, allowing work to move faster and more smoothly. Each portal is tailored to your processes and can integrate registration, housing, agenda planning, budgets, and speaker management in one place.

Event Alchemē can also connect with other platforms through Zapier or API, ensuring that all of your data flows into a unified source of truth.

Discover Our Key Features

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Unified Planning Dashboard

Our dashboard provides a comprehensive view of all event activities, ensuring that every detail is at your fingertips, from progam schedules to task assignments.

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Automated Workflows

Streamline your processes with automated workflows that reduce manual tasks and improve efficiency across all planning stages.

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Vendor and Stakeholder Collaboration

Facilitate seamless communication and coordination with vendors and stakeholders through integrated collaboration tools.

Our Streamlined Process

How It Works

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Step 1: Discovery & Mapping

We begin by understanding your unique event requirements and mapping out the optimal workflow to ensure seamless execution.

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Step 2: Custom Design & Build

Our team crafts a tailored portal that integrates all necessary tools and features, aligning perfectly with your event goals.

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Step 3: Launch & Support

After launching your portal, we provide comprehensive training and continuous support to guarantee success.

Who Benefits Most

Associations planning annual conferences

Build a unified workspace that streamlines planning, improves coordination with committees and vendors, and keeps every detail organized for large, multi track association meetings.

Teams expanding their event portfolio

Support growing programs with a centralized system that organizes planning, tracks progress, and streamlines collaboration so teams can manage increasing event volume with confidence and clarity.

Companies running retreats, offsites & team meetings

Give your team a single home for schedules, travel, approvals, and vendor coordination, making corporate retreats and offsite planning smoother, faster, and easier to manage.

Nonprofits coordinating multi day programs

Centralize logistics, tasks, and communication in one portal, helping nonprofit teams stay organized while managing complex agendas, partner expectations, and limited internal resources.

Organizations managing several programs at once

Keep multiple projects on track with clear visibility, shared dashboards, and organized workflows that help internal teams collaborate effectively across all active programs.

Event teams needing centralized oversight

Gain control with one system that tracks progress, deadlines, documents, and vendor activity, giving planners a clear, accurate view of every moving part in real time.

Strategic Advantages

Event Alchemē offers unparalleled strategic advantages, transforming how events are planned and executed. Experience faster planning cycles, reduced email clutter, and streamlined vendor coordination. Our platform ensures clear timelines and accountability, providing a single source of truth for every event detail. With real-time data, decision-making becomes more robust, empowering your team to deliver exceptional results.

Event Alchemē Pricing

30% discount available for education & Nonprofits

Copper Plan

Up to 15 Users

$169 Per month

One time setup fee of $800

  • 50 GB of file storage per portal
  • 50,000 records per portal
  • 24 hours of additional support & portal customization each year

All plans receive the following benefits

  • Custom sign-in page
  • Custom .eventalcheme.com domain
  • Embed your portal externally
  • Up to 5 User Groups/Roles
  • Progressive Web App
  • Personalized Onboarding
  • Custom Portal documentation
  • Email and Phone support
  • Dedicated Account Manager

$1690 per year.

Get 2 months free!

One time setup fee of $800

 

  • 50 GB of file storage per portal
  • 50,000 records per portal
  • 24 hours of additional support & portal customization each year

All plans receive the following benefits

  • Custom sign-in page
  • Custom .eventalcheme.com domain
  • Embed your portal externally
  • Up to 5 User Groups/Roles
  • Progressive Web App
  • Personalized Onboarding
  • Custom Portal documentation
  • Email and Phone support
  • Dedicated Account Manager

Silver Plan

Up to 25 Users

$209 Per month

One time setup fee of $800

  • 100 GB of file storage per portal
  • 100,000 records per portal
  • 48 hours of additional support & portal customization each year

All plans receive the following benefits

  • Custom sign-in page
  • Custom .eventalcheme.com domain
  • Embed your portal externally
  • Up to 5 User Groups/Roles
  • Progressive Web App
  • Personalized Onboarding
  • Custom Portal documentation
  • Email and Phone support
  • Dedicated Account Manager

 $2090 per year.

Get 2 months free!

One time setup fee of $800

 

  • 100 GB of file storage per portal
  • 100,000 records per portal
  • 48 hours of additional support & portal customization each year

All plans receive the following benefits

  • Custom sign-in page
  • Custom .eventalcheme.com domain
  • Embed your portal externally
  • Up to 5 User Groups/Roles
  • Progressive Web App
  • Personalized Onboarding
  • Custom Portal documentation
  • Email and Phone support
  • Dedicated Account Manager

Gold Plan

Up to 50 Users

$259 Per month

One time setup fee of $800

  • 250 GB of file storage per portal
  • 250,000 records per portal
  • 96 hours of additional support & portal customization each year

All plans receive the following benefits

  • Custom sign-in page
  • Custom .eventalcheme.com domain
  • Embed your portal externally
  • Up to 5 User Groups/Roles
  • Progressive Web App
  • Personalized Onboarding
  • Custom Portal documentation
  • Email and Phone support
  • Dedicated Account Manager

$2590 per year.

Get 2 months free!

One time setup fee of $800

 

  • 250 GB of file storage per portal
  • 250,000 records per portal
  • 96 hours of additional support & portal customization each year

All plans receive the following benefits

  • Custom sign-in page
  • Custom .eventalcheme.com domain
  • Embed your portal externally
  • Up to 5 User Groups/Roles
  • Progressive Web App
  • Personalized Onboarding
  • Custom Portal documentation
  • Email and Phone support
  • Dedicated Account Manager

Need to manage multiple events at once or have more than 50 users? Contact us for a custom quote

Comprehensive Event Solutions

Add Full Service Event Expertise

Registration management

Create a smooth attendee experience with end to end registration support, including form setup, data capture, reporting, payment coordination, and onsite check in that keeps lines moving and details accurate.

Housing management

Streamline room block setup, inventory tracking, and attendee communications. We monitor pickup, manage changes, and coordinate closely with hotel partners to ensure a seamless lodging experience for every guest.

Venue sourcing

Identify locations that meet your program goals, budget, and attendee needs. We manage RFPs, evaluate proposals, negotiate terms, and present clear recommendations to help you select the best fit.

Speaker coordination

Support speakers with organized communications, material collection, scheduling, and onsite direction. We ensure presenters know where to be, what to bring, and how to deliver a polished, on time session.

Tradeshow and exhibitor logistics

Coordinate booth assignments, load in schedules, floor plans, communications, and service orders. We support exhibitors with clear instructions and organized processes that keep your tradeshow efficient and professional.

Onsite staffing and logistics

Bring your event to life with experienced onsite support. We manage timelines, troubleshoot issues, direct vendors, and ensure every element runs smoothly from setup through closing.

Experience Event Alchemē

Unlock the potential of your event planning with a live walkthrough of Event Alchemē. Discover how our customizable portal can transform your operations with ease and efficiency.

Book Your Demo